BTM (Business Travel Management)
by H.I.S.

We help our clients to setup their corporate discount rate or negotiated rate with airlines and hotels. By outsourcing all the procedure of business travel including direct cost cut of business travel spend, consulting based on travel data, reviewing business travel policy, the efficiency of travel expenses and risk management, our clients' business travel program will be strategically innovated.

What is BTM?

Business travel management means to outsource everything relates to business travel to a certain Travel Management Company. It is a high level program leads to reduce cost by direct negotiation with airlines and hotels, optimize of business travel spend, enhance internal control and risk management, etc.

Business Travel Management Cycle

We analyze travel data of a certain period accumulated from our 6,000 clients and propose the review of business travel policy. We regularly monitor the compliance to new policy with your managers to ensure travel expense is under control. Moreover, we negotiate with airlines using the result of analysis. These two different approaches, both internal and external, enable the reduction of cost.

Business Travel Management Cycle
BTM service menu
  • ①Planning (Business travel plan)
  • ②Purchase analysis and report
  • ③Monitoring compliance
  • ④Duty of care
  • ⑤Support of policy composing
  • ⑥Negotiation with suppliers
  • ⑦BTM implementation
    and training support
 

Merit of implementing BTM

For travellers

Smart business trip

Smart business trip

Besides making reservation, we support travellers' needs during business trip such as extra reservation during the trip, itinerary management and notice of flight delay so travellers can focus on their work.

Duty of Care

Duty of Care

We constantly monitor overseas security information and track travellers as well. In case of emergency, we support to transfer travellers quickly and safely by providing information and itinerary change. With the help from oversea branches, the stress of travellers' can be largely eased.

Support last-minut itinerary change

Support last-minut itinerary change

Airport assistance and 24 hour support window are open to support last-minute change or missed flight.

Online business travel arragement
24 hour reservation
Travel information during the trip
Notification of flight delay and departure gate change
Hazard information during the trip
Distribution of MOFA's Travel safety information(in Japanese)
Available on iPhone, iPad, Android
Emergency call will fully support flight change
or last-minute arrangement.

For secretary and travel arranegement staff

Simple online reservation

Simple online reservation

Superb intuitive system enable to search itinerary and make a reservation.

Experienced agents

Experienced agents

Experienced agents will support your bookings.

Sharing itinerary and tracking travellers

Sharing itinerary and tracking travellers

You can automatically share itinerary with travellers and track down them as well.

For managers

Key to cost reduction

Key to cost reduction

Which is more efficient, "Comparing with several travel agencies" or "Comparing several airlines"? There is mere price difference between travel agencies as published fare is the mainstream currently. Therefore, the key to cut the cost is improving efficinecy by consolidating booking order flow and payment along with the lowest logical fare guarantee.

Report/ Data management

Report/ Data management

Based on collected travel data, we also provide multiple data analysis including visualization of travelers' purchase trend which makes the fundamental data for negotiation with suppliers. Moreover, it is said that it takes 3-4 hours from booking to expense for a single business travel. We review business travel program from multiple aspects and provide proper solutions.

Policy and internal control

Policy and internal control

We provide various service and support to manage travel policy compliance including visualization of travelers' purchase trend, approval workflow system, compliance report of business travel policy.

Key to cost cut

Point01
Comparing airlines is important on purchasing tickets.
Published fare, the mainstream of business travel, can be booked through reservation system by any travel agencies. There is mere difference between travel agencies on price for a same airline.
Airfares are adjusted by airlines' yield control based on the balance of provide and demand. The price will be fixed at the point of purchase.

Comparing multiple suppliers is efficient to cut the cost.

Point02
Rate negotiation with suppliers

We support rate negotiation with airlines and hotels according to the volume of business travel.

Point02

Report/ Data management

Based on collected travel data, we also provide multiple data analysis including visualization of travelers' purchase trend which makes the fundamental data for negotiation with suppliers. Moreover, it is said that it takes 3-4 hours from booking to expense for a single business travel. We review business travel program from multiple aspects and provide proper solutions.

Monthly result (example)
Monthly result (example)

Policy and internal control

We provide various service and support to manage travel policy compliance including visualization of travelers' purchase trend, approval workflow system, compliance report of business travel policy.